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Working-time record

Staff time tracking for restaurants: clock-in only from the venue

Since 2019 every restaurant in Spain with staff has to record each day when each employee starts and finishes work: the registro de jornada. In FoodSync clock-in only counts from the venue’s network, and it sits next to the rota so you can compare planned and clocked hours.

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What the law says

Article 34.9 of Spain’s Workers’ Statute (Estatuto de los Trabajadores), in force since 12 May 2019, requires every company to keep a daily working-time record with the exact start and finish time of each employee. Records must be kept for four years and made available to staff, their representatives and the Labour Inspectorate (Inspección de Trabajo).

For part-time contracts, hours are also totalled each month and the employee receives a copy of the summary with their payslip. The government is working on a regulation to make the record digital; once it is approved, check with your adviser (asesoría) what changes for you.

  • Daily record, with start and finish times
  • For every employee, part-time included
  • Kept for four years
  • Available to staff, their representatives and the Labour Inspectorate

A clock-in that cannot be done from home

In FoodSync clock-in only counts from the venue’s network. Clocking in from the sofa or the bus does not count. And if your internet provider changes the restaurant’s connection, FoodSync readjusts by itself, without you having to call anyone.

Planned against clocked

Clock-in lives in the same place as the rota. At the end of the week you see, person by person, the hours that were planned and the hours actually clocked. Overtime and late starts show up while they can still be fixed, not when payroll closes.

Frequently asked questions

Is a working-time record mandatory for a bar or restaurant in Spain?
Yes. Since 12 May 2019 every company with employees has to record each day’s start and finish times, whatever its size or sector.
How long do the records have to be kept?
Four years, available to staff, their representatives and the Labour Inspectorate.
Can an employee clock in from their phone outside the restaurant?
No. In FoodSync clock-in only counts from the venue’s network.
What happens if the venue’s internet connection changes?
FoodSync readjusts by itself if your internet provider changes the restaurant’s connection. You do not need to tell us.
Do I need the record in a specific format for my adviser?
If your adviser works with a specific format, tell us in the demo and we will look at how to get it to them.

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Demo

Half an hour, with your own numbers on screen

Tell us which POS you run and how you buy. In the demo we set FoodSync up around your case instead of walking you through a generic tour. If we can see it does not fit, we will say so there and then.

  • We check whether your POS can be integrated today
  • We work out what your best-selling dish really costs
  • No commitment and nothing to install

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