Restaurant inventory management, batch by batch

Batches with expiry: whatever expires first goes out first

Every delivery sits in FoodSync as a batch, with its expiry date and the price you paid. Consumption comes first from whatever expires soonest, which is how a well-run kitchen works, and the cost of what gets used is that batch’s cost, not the latest list price.

When you put together the set menu, FoodSync suggests dishes that use up what is about to expire and still leave a margin.

Delivery notes by photo or email

Take a photo of the delivery note, or have your supplier send it to your restaurant’s delivery-note address, and FoodSync reads the PDF or image: supplier, products, quantities, prices and expiry dates. It leaves you a draft with a confidence score on every field, and anything doubtful is flagged in red.

Whoever takes the delivery checks it line by line against the paper and confirms. The draft never has authority: nothing reaches your stock until a person signs it off. Supplier invoices work the same way, and FoodSync matches them against their delivery notes and flags discrepancies.

• Dedicated email addresses for delivery notes and for invoices
• Draft with a confidence score per field and doubtful values in red
• Front of house checks quantities without seeing what you paid
• Price-increase alert on confirmation
• Supplier invoice matched against its delivery notes

From stock to purchase order, no spreadsheet

FoodSync starts from your consumption history and picks one model per ingredient, whichever errs least on your own data. It forecasts what you will use on every day you open, respecting your closing calendar, subtracts what is left in the walk-in and drafts the order for each supplier with its delivery day, cut-off time, minimum order and pack size.

By Monday morning the week’s order is already drafted. When the goods arrive, the delivery note is pre-filled and only needs confirming.

Waste in euros and movements that are never rewritten

Waste stops being a number in a notebook: it is valued in euros and runs through the margin. And stock movements are never edited or deleted, so what you see in the history is what happened. If you import a spreadsheet and get it wrong, the whole import can be undone within 24 hours.