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Restaurant management software

Restaurant management software: what it has to solve

A POS takes the money and tells you what you sold. What it does not tell you is what it cost you, what to order tomorrow or how many people you need on Saturday. That is management, and it is what FoodSync does on top of the POS you already run.

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Updated

Kitchen Updated 21:14:07 · refresh 10 s
Kitchen Bar
  • 6 Active tickets
  • 9 Pending
  • 4 In progress
  • 3 Ready

Table 7

4 covers · #312

4 min
  • 2× Pork rib rice Ready
  • Escalivada Serve

Table 12

2 covers · #314

14 min
  • 2× Cannelloni Ready
  • 2× Crema catalana Start

Table 3

6 covers · #309

23 min
  • 3× Fideuà no shellfish Ready
  • Tuna tartare Start
  • 2× Cristal bread Serve
Table has a nut allergy
A recreation of the product screen with sample data.

A POS takes payment; management is everything else

Most restaurants have a good POS and, around it, a collection of spreadsheets, paper delivery notes and WhatsApp groups. The POS knows you sold twelve rice dishes. It does not know that the rice you used cost more than last month, or that Saturday brings twice as many covers as Tuesday.

Restaurant management software brings together what happens front of house, in the kitchen, in the store room and at the till, and turns it into decisions: what to order, which dish needs a price review, how many people to put on each shift and how much you actually made this month.

What it should cover

These are the pieces a restaurant with its own menu and a team on shifts needs. Each one has its own page explaining how FoodSync handles it.

  • Recipe costing at what you paid for each batch, not at list price
  • Batch-level stock control with expiry dates, and delivery notes read by AI
  • Supplier orders built from the consumption forecast
  • Staff rota matched to forecast covers
  • Working-time records with clock-in from the venue itself
  • Verifactu-compliant invoicing
  • QR menu with allergens and ordering from the table
  • Monthly P&L on the real cost of goods

On top of your POS, not instead of it

FoodSync connects to the POS you already use and nothing changes on day one: there is no migration because there is nothing to migrate. Over time, more and more of the service runs inside FoodSync (orders, the kitchen pass, bookings, cash close, invoicing) and your POS is left with a single job: taking the card.

To drop the POS entirely, one thing is still missing: integrated payments. If the internet goes down, service carries on: floor and kitchen keep working over the venue network and everything syncs when the connection returns.

Five questions before you choose one

FoodSync or anyone else, these questions quickly separate a pretty demo from software you will use every day.

  • Does it connect to my POS today, or “soon”?
  • Does the dish cost come from what I paid or from the supplier’s latest price list?
  • Can I decide who on my team sees costs and margins, and is that enforced on the server too?
  • What happens if the internet drops in the middle of service?
  • How long until it works with my recipes, not the sample ones?

Frequently asked questions

What is restaurant management software?
It is the software that brings together a restaurant’s sales, purchasing, stock, staff and cash so you can decide on evidence: what to order, what each dish costs you, how many people you need on each shift and how much you make each month. The POS is one part; management is everything that happens around it.
Do I have to change my POS?
No. FoodSync connects to the one you already have and nothing changes on day one. Over time more and more of the service happens inside FoodSync, but that is your call and at your pace.
Which POS systems does it work with?
Today the Last.app integration and Revolut card terminals are in production, and the CoverManager bookings connector is ready. If you use another POS, tell us in the demo: if there is no connector yet, we will say so there and then.
Does it work offline?
Floor and kitchen keep working. A small device in the venue stores what's happening and the tablets keep taking orders over the restaurant's network. When the connection comes back, everything syncs to the server with nothing duplicated or lost.
Do I need to install anything?
No. It runs in the browser on the computers and tablets you already have. Each restaurant runs on its own database and we look after it: verified daily backups and monitoring included.
How much does it cost?
It depends on the size of the venue and the modules you use. We do not publish a price list because a neighbourhood bar and a four-venue group do not pay the same. You leave the demo with a number.

Keep reading

Demo

Half an hour, with your own numbers on screen

Tell us which POS you run and how you buy. In the demo we set FoodSync up around your case instead of walking you through a generic tour. If we can see it does not fit, we will say so there and then.

  • We check whether your POS can be integrated today
  • We work out what your best-selling dish really costs
  • No commitment and nothing to install

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